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Getting a Job Rejection Email: Tips and the Right Answer


A job rejection email shows the applicant you recognize the effort they put into applying and/or interviewing, and helps limit any negative feelings toward your company. It may be upsetting to learn that you did not get a job offer. When you get an email from a prospective employer, it may be tempting to just delete it from your inbox and move on. Longer term, though, delivering a meaningful response to this rejection is a better decision for your professional development.

In this article, we’ll go through the procedures that you should take when writing a job rejection email response. Follow these guidelines to create a professional email that will help you establish and keep relationships with potential employers.


What to Do When You Get a Job Rejection Letter? 

Think about adding the following components in your answer to a job rejection email when you compose it

1. Express gratitude to your interviewers

When you write a response to an interview rejection letter, you have the opportunity to express gratitude for a variety of reasons. Make an effort to address each of the issues listed below in your response.

・Gratitude for informing you of the recruiting manager’s choice is appreciated.

・Thank them for their time and attention by expressing your appreciation. In the case of a phone interview or an in-person interview, you may explicitly say that you have had communication with them.

・Inform them that you appreciate the chance to learn more about the organization. You may also say how much you appreciated the opportunity to meet some of the individuals that work there.


2. Clearly express your displeasure

Make it clear to the interviewer that you were upset to learn that you had been passed over for the position you were interviewing for. Expressing your dissatisfaction may assist to show your genuine interest in the job and in the business you are applying to. Keep it short in order to keep a pleasant tone throughout your communication.


3. Demonstrate a continuing interest

Make certain that the recruiting manager is aware that you are still interested in working for their organization. The recruiting manager may infer that you have already obtained a job elsewhere or that you are not interested in hearing about additional opportunities that may become available in the future. Continually expressing your interest allows the hiring manager to reaffirm that you are still interested in being considered for future possibilities.


4. Get Feedback

A call for input on why you weren’t chosen for the job is an optional feature to your job rejection letter. Keep in mind that candidates who are still in the early stages of their employment, such as student interns or new college grads, are more likely to get this kind of response. You may skip this section if you’re an expert in your field or if the job rejection email already contained information about why you weren’t chosen.


Why do you need to respond?

When replying to a job rejection email, it may be helpful to see your interview or application as a networking opportunity for future opportunities. Making professional contacts may help you improve your career. By responding to a rejection email, you may establish rapport with the employer.

Despite receiving the identical rejection email, most candidates will not respond. Responding to rejection letters can help you stand out from the crowd of unsuccessful applications.


Sample of Job Rejection via Email

Contact Name

Street Address

City, State Zip Code


Dear Mr./Ms. Last Name,


Thank you very much for offering me the opportunity to work at ○○○ Inc . I appreciate the time you spent meeting with me to discuss the job.

It was a tough choice, but I have decided not to take the job offered to me.

I’d like to convey my appreciation for the offer once again, as well as my disappointment that it did not work out. I wish you the best of luck in your search for a qualified applicant for the job. I wish you and your business the best of luck in your future efforts.



Signature (hard copy letter)

Your Name


“Final Thought”

Make sure that you are responding to the job you applied for, so they will not tell you that you are not professional. Be sure that you are thankful to them that they will allow you to be part of the company. 


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